General Information & Policy

Introduction

Welcome to the conference! 

The registration check-in starts from 2 pm on Thursday, June 26, 2025. The first dinner starts at 5 pm. The first main session starts at 7 pm. Your name badge is required to enter the auditorium for the general sessions. This requirement is for security. We encourage you to wear your badge all the time while you participate in the program. Below are the instructions about Onsite Check-In, Meals, Parking, UBF Office, Sunday Offerings and Onsite Check-out. Please review the page for Location & Housing if you need information on the conference buildings.

Onsite Check-In

If you arrive before dinner at 5 pm, please go to Atrium in the Damen Student Center (#13). You will find the UBF registration booth in the lobby. The booth will be open from 2 pm to 5 pm. You will receive all necessary materials for the conference such as your name badge and program booklet. If you arrive later, UBF Office will manage registration for late comers in Mundelein (See below). After UBF Check-in, for those staying in Loyola's Francis Hall, proceed to check-in there to receive a proxy card for building entrance, physical room key and overnight parking permit for parking lot (P1). 

Meals

Simpson Dining is in Simpson Hall (#35). Your admission fee includes nine meals: Thursday dinner through Sunday lunch. All meals are buffet style. Their menus will be posted as they become available. You need a name badge for access to the dining hall. Please make sure you get it during the check-in.

Parking

The cost of parking is included in the admission fee. The Loyola University parking lot (P1) is next to Damen Student Center. The gates will be open 24 hours a day from Thursday to Sunday of the conference which includes in and out privileges. Those staying overnight in the Francis Hall dorm will receive an overnight parking permit to hang in their car when they check in their dormitory. See the map on Location & Housing. 

UBF Office

The office is open to everyone during the conference. Its phone number is 224-382-5022, which takes calls only during the hours of operation. You are welcome to leave a message either by voice or text when nobody answers. Office managers answer them during office hours, depending on the contents. The location and office hours are as shown below.

The office provides you with necessary services. For example, the office assists you with registration for late comers on Thursday. Some wonder if their friends from other chapters will attend the conference. Some lose their precious belongings. The office staff can answer these inquiries to the best of their abilities. The office also provides conference managers with its place and equipment even outside the hours of operation. Please contact the manager Alinne Tapia should any manager need to do so. 

Sunday Offering

More than twenty-two chapters have participated in this conference, which takes place once every five years. During the conference, you have the privilege of offering a Thanksgiving Offering on Sunday.  Your offerings will NOT go to your own chapter. Instead, it will be deposited to the Midwest Region Fund. In general, it will be used to enhance the ministry in the Midwest and Missouri Valley Region under the supervision of regional coordinators. For example, it can be used for developing leaders among the next generation. It can be used for supporting short-term mission trips, full-time staff, ELC leaders, intern shepherds and so forth. May God give you a generous heart for such noble tasks.

Onsite Check-Out

If you stay in the dorm, you must check out between 1:30 pm and 3 pm after the conference is over on Sunday. You must return the physical keys and proxy card. Otherwise, you will be charged for the lost key. The lost key fee if $150 for the physical room key and $25 for the proxy card used to enter Francis Hall dorm. Additional details will be announced as available.